(561) 729-8518

Email Us
francishoet@wellingtonproperties.com


Follow Us
Facebook twitter linkedin instagram

Real Estate News Real Estate News

Why The Seating Arrangement At HOA Meetings Is So Important


Written By: Richard Thompson
Friday, December 25, 2015

Meetings are a necessary component of homeowner association operations. The seating arrangement at HOA meetings is critical to a productive outcome. Foreign diplomats are particularly careful in choosing the shape of the table and who sits next to who since the slightest faux pas can have disastrous results. In King Arthurs day, meetings were held at a Round Table so that all could freely participate without the King dictating the debate or worse. Swords, lances and maces were checked at the door.

There are lessons to be learned from this age-old experience that can be applied to homeowner associations. HOAs have both Board and Homeowner Meetings and both formats demand very different seating considerations.

Board meetings are designed to transact regular business for the care and welfare of often millions of dollars of community assets. As such, they should be held at places and times conducive to business. Meetings held in someones home prove challenging.

At Home Board Meetings. Always remember that owners are entitled to attend Board meetings as an audience, not participants in the discussion or voting. There should be adequate seating for a reasonable number of them. If meetings are held in tiny quarters with room only for the Board, guests are effectively shut out and the impression is that they arent welcome. Seek the most spacious home available to accommodate both Board and guests.

Avoid using living rooms except for guest seating. Its very difficult to juggle papers or take notes while sitting in a Lazy Boy. Meetings should be held at a table large enough to spread out agendas, reports and other papers without having to continually shuffle the stack. If using a kitchen table, remove everything except meeting items. Turn off home and cell phones during the meeting since the ringing always disrupts the discussion and pulls someone away from the business at hand.

If there is a table head, the board president should sit there and direct the meeting. The head of the table is the historical place of authority and there is no reason to buck tradition. The secretary taking minutes should sit at the opposite end of the table so all directors can be more easily seen and heard. Guests should not sit at the meeting table since this is an invitation to actively participate in the business.

Avoid the temptation to have the Board face the guests as a "panel". This seating format also invites participation from the guests and makes it difficult for the Board to talk amongst itself.

Formal Board Meetings. Ideally, the Board should meet at a location that is designed for meetings. Basics include a large conference table, good lighting, bathrooms, temperature control and room for guests. If none exists in your association, seek out meeting rooms in area community centers, libraries and churches. They may be closer and cheaper than you think. There are a number of advantages to moving "out of the kitchen" into a formal meeting place. The distraction potential is enormously reduced: no phones, food, TV, kids, dogs and neighbors. The business meeting takes on a true "business" nature. Folks are less likely to linger in this environment or get into protracted discussions. As with home meetings, seating should be adequate for both Board and guests.

Annual HOA Meetings. These meetings should be carefully choreographed. Always hold them in a formal meeting facility large enough to accommodate all owners. Owners normally sit gallery >

Meeting seating is critical when it comes to getting things accomplished efficiently. Set your sites for successful meetings and, dont forget to check your swords at the door.

For more innovative homeowner association management strategies, subscribe to www.Regenesis.net



Copyright© 2020 Realty Times®. All Rights Reserved

 

Thursday, February 27, 2020

Dining Rooms Are Back! Here’s ...
But that may be changing. The American dining room has lost its footing over the years to ex...

How Google Chrome Plugins Have...
What if we were to tell you that theres an easier way to improve your productivity and opera...

Copyright ©2020 - Realty Times®
All Rights Reserved.

Exceptional new oceanfront residences in Palm Beach FL
3550 South Ocean, Palm Beach Seaside Residence        Discover...

Saddle Trail farm, hacking distance to WEF
Saddle Trail Park farm in Wellington FL       An...

Facebook twitter Linkedin Instagram
Francis Hoet - Agent with Douglas Elliman